Convert Excel to PDF
Turn a workbook into a PDF that looks exactly the way Excel prints it — logos, colours, number formats and merged cells intact, with real searchable text.
- Deleted right after converting
- Encrypted transfer, deleted instantly
- No signup, no watermark
How it works
Add your workbook
Drop an .xlsx or .xls file onto the page, or click to pick one.
Convert
One click — the workbook keeps its own print setup, formats and images, so there is nothing to configure.
Download
Each sheet paginated the way Excel would print it, ready in seconds.
Your print setup is the conversion
A spreadsheet has no pages until something paginates it, and the thing that decides where the breaks fall is the print setup already saved in your workbook. Print area, orientation, paper size, margins, "fit to one page wide", the rows you told Excel to repeat at the top, manual page breaks, and whether gridlines and headings print — all of it is read and obeyed. This is the single most useful thing to know about converting a spreadsheet: if the PDF paginates wrongly, fix it in Excel's Page Layout and convert again, because there is nothing to configure here that the workbook does not already say.
Every sheet is included in workbook order, and each keeps its own print setup — so one workbook can produce portrait pages for the summary and landscape for the data, exactly as it would on paper. Hidden rows, hidden columns and hidden sheets stay hidden, because that is what Excel prints. Cell comments and notes do not appear unless the workbook is set to print them, which by default it is not.
Values come across formatted rather than raw, which is the difference between a useful PDF and a wall of numbers: a cell showing £1,234.50 arrives as £1,234.50 and not as 1234.5, dates keep the format the sheet gave them, and a percentage stays a percentage. Formulas themselves are gone, because a PDF has nowhere to keep them — you get what the formula produced. Conditional formatting has already been resolved into actual colours by the time the sheet is laid out, so the red cells stay red. The text stays real text, so the PDF is searchable.
The fallback is a different animal, and the page tells you when it runs. If our server cannot be reached, the workbook is rebuilt locally into a clean table of values with text and borders — and that path drops the images, the cell colours, the number formatting and the print setup along with it. It is a readable record of what the sheet contained rather than a picture of how it prints.
When you want something else
This one sends your workbook to a server, and financial models are exactly the kind of file people are right to be careful with. Installing LibreOffice and running soffice --headless --convert-to pdf book.xlsx gives you the same conversion with nothing crossing the network, and it handles a folder of workbooks in one command.
When the pagination has to be exactly right — a report someone will compare against the printed version — use Excel's own Export to PDF. Every other converter lays text out with its own font metrics, so a column that just fits in Excel can wrap one row onto a second line elsewhere, and in a long sheet a single extra line cascades into different page breaks throughout.
Frequently asked questions
Will it look exactly like Excel?
Yes — this converts the whole sheet as Excel would print it, not just the cell values. Logos and images, cell colours, borders, merged cells, number and date formats, and each sheet's own print setup come out the way Excel prints them.
Is my spreadsheet stored anywhere?
It is sent to our server over an encrypted connection, converted, and deleted the moment your PDF is made — nothing is stored, logged or shared. If that server is ever unreachable, the tool falls back to its own converter and tells you so.
What happens with multiple sheets?
Every sheet is included, in workbook order, paginated the way it would print.
Are my formulas converted?
The calculated values are, formatted exactly as the sheet formats them — currency symbols, separators and dates included. The formulas themselves are not, because a PDF has nowhere to put them.
Can I convert .xls or .csv?
Yes to both — the legacy .xls format is read directly, and .csv files are converted without being stored.
What if my sheet is very wide?
It splits across pages the way Excel prints a wide sheet. Set a print area in the workbook if you want to control exactly what is included.
Good to know: Password-protected workbooks must have their password removed first. If our server is unreachable, the browser fallback keeps values, text and table borders but drops images, colours and number formatting.