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Kenyan Invoice Template

For Kenyan businesses: KRA PIN of both parties, VAT at 16% and the control unit number from eTIMS where it applies. Start from the full example below: change anything, and download it as a PDF, a Word file or an Excel sheet that look exactly like the preview. Free, with no signup and no watermark.

  • Never stored
  • No queue, no waiting
  • No signup, no watermark
Look
Compact
Currency
Kenyan Shilling (KES)
Tax lines
VAT 16%
Tax numbers
KRA PIN · KRA PIN
Extra columns
Unit
Paper
A4 (switch to US Letter in Design)
Download
PDF, Word (.docx) and Excel (.xlsx)

How to write a Kenyan Invoice

  • Print your KRA PIN and the buyer's; purchases without a buyer PIN cannot be claimed.
  • Charge VAT at 16% on taxable supplies, on its own line.
  • Where eTIMS applies, add the control unit invoice number from your device.

Kenyan Invoice example

The whole example as text, so you can see what goes where. Every business and person in it is made up.

Savanna Agri Supplies Ltd

Mombasa Road

Nairobi, Kenya

sales@savannaagri.co.ke · +254 20 555 0140 · savannaagri.co.ke

KRA PIN: P051234567A

TAX INVOICE

Invoice no.
SAS-2026-03311
Date
Oct 6, 2026
Due date
Nov 5, 2026
eTIMS no.
KRA-CU-0123456789-0042
PO number
RVG-2026-0215

Bill to

Rift Valley Growers Co-op

Nakuru–Eldoret Highway

Nakuru

finance@rvgrowers.co.ke

KRA PIN: P059876543B

DescriptionQtyUnitRateAmount
Drip irrigation kit, 1 acre4kitsKES 48,500.00KES 194,000.00
Fertiliser, DAP, 50 kg60bagsKES 6,400.00KES 384,000.00
Knapsack sprayer, 20 L10pcsKES 3,800.00KES 38,000.00
Subtotal
KES 616,000.00
VAT (16%)
KES 98,560.00
Total
KES 714,560.00

Payment details

Bank: KCB Bank, Mombasa Road Branch Account name: Savanna Agri Supplies Ltd Account no.: 1234567890 M-Pesa Paybill: 123456

Terms & conditions

Payment is due within 30 days of the invoice date. Late payments carry interest at 1.5% a month.

Thank you for your business.

Invoices for other countries

All 66 invoice types

How it works

1

Open the example

Press “Use this template” and the Kenyan Invoice example opens in the editor, with the preview beside it.

2

Make it yours

Type over your business and your customer, add or remove lines, set the tax; the totals and the preview update as you type.

3

Download it

PDF for sending, Word for editing, Excel for your books. All three carry the same lines and totals.

Frequently asked questions

Is this Kenyan Invoice template free?

Yes. Editing, every look and the PDF, Word and Excel downloads are free, with no signup, no watermark and no payment step at the end.

Do I have to use the example?

No. “Use this template” opens the example ready to edit; “Start empty” keeps the Kenyan Invoice fields and tax lines with nothing filled in.

Can I switch to another type or look later?

Yes. Your business, your customer and your lines stay as they are when you switch to any of the other 65 invoice types, and the look, colour, font and paper size can be changed at any time.

Where is my invoice kept?

On this computer only, so it is still here when you come back, and your business details are filled in for the next invoice. Nothing is stored anywhere else. “Save a copy” makes a file you can open on another computer.

Good to know: The total in words is written in English. Arabic and Urdu text reads right to left, but the page layout is not mirrored. The Word download keeps the design, but lines can break a little differently than in the PDF. Your invoice and your business details are kept on this computer until you remove them.

Put this tool on your website

Free for any blog, class page or help article. Paste one snippet and your visitors can use it right on your page.

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