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US Invoice Template

An invoice for US businesses on Letter paper: Net terms, an optional sales-tax line, and the customer's PO number. Start from the full example below: change anything, and download it as a PDF, a Word file or an Excel sheet that look exactly like the preview. Free, with no signup and no watermark.

  • Never stored
  • No queue, no waiting
  • No signup, no watermark
Look
Monochrome
Currency
US Dollar (USD)
Tax lines
None (add your own)
Paper
US Letter
Download
PDF, Word (.docx) and Excel (.xlsx)

How to write a US Invoice

  • State terms as 'Net 30' (or whatever you agreed) and the due date that follows from them.
  • Sales tax depends on the state and the product; add the line only where you must collect it.
  • Quote the customer's PO number; accounts payable departments match on it.

US Invoice example

The whole example as text, so you can see what goes where. Every business and person in it is made up.

Summit Peak Consulting LLC

1200 17th Street, Suite 300

Denver, CO 80202

ar@summitpeak.co · +1 303 555 0149 · summitpeak.co

Invoice

Invoice no.
1047
Date
Oct 6, 2026
Due date
Nov 5, 2026
PO number
BMO-2026-0912
Terms
Net 30

Bill to

Blue Mesa Outfitters

415 Main Street

Grand Junction, CO 81501

ap@bluemesaoutfitters.com

DescriptionQtyRateAmount
Inventory system implementationPhase 1: setup and data migration1$4,800.00$4,800.00
Staff training, on site2$950.00$1,900.00
Travel, Denver to Grand JunctionMileage and lodging, receipts attached1$312.40$312.40
Subtotal
$7,012.40
Total
$7,012.40

Payment details

ACH: routing 102000076, account 1234567890 Check payable to Summit Peak Consulting LLC

Notes

Services are not subject to Colorado sales tax.

Terms & conditions

Net 30. A late fee of 1.5% per month applies to overdue balances.

Thank you for your business.

Invoices for other countries

All 66 invoice types

How it works

1

Open the example

Press “Use this template” and the US Invoice example opens in the editor, with the preview beside it.

2

Make it yours

Type over your business and your customer, add or remove lines, set the tax; the totals and the preview update as you type.

3

Download it

PDF for sending, Word for editing, Excel for your books. All three carry the same lines and totals.

Frequently asked questions

Is this US Invoice template free?

Yes. Editing, every look and the PDF, Word and Excel downloads are free, with no signup, no watermark and no payment step at the end.

Do I have to use the example?

No. “Use this template” opens the example ready to edit; “Start empty” keeps the US Invoice fields and tax lines with nothing filled in.

Can I switch to another type or look later?

Yes. Your business, your customer and your lines stay as they are when you switch to any of the other 65 invoice types, and the look, colour, font and paper size can be changed at any time.

Where is my invoice kept?

On this computer only, so it is still here when you come back, and your business details are filled in for the next invoice. Nothing is stored anywhere else. “Save a copy” makes a file you can open on another computer.

Good to know: The total in words is written in English. Arabic and Urdu text reads right to left, but the page layout is not mirrored. The Word download keeps the design, but lines can break a little differently than in the PDF. Your invoice and your business details are kept on this computer until you remove them.

Put this tool on your website

Free for any blog, class page or help article. Paste one snippet and your visitors can use it right on your page.

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