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Canadian Invoice Template

For Canadian businesses: the GST/HST registration number and GST, HST or PST lines as the province requires, on Letter paper. Start from the full example below: change anything, and download it as a PDF, a Word file or an Excel sheet that look exactly like the preview. Free, with no signup and no watermark.

  • Never stored
  • No queue, no waiting
  • No signup, no watermark
Look
Corporate
Currency
Canadian Dollar (CAD)
Tax lines
GST 5% + PST 7%
Tax numbers
GST/HST no.
Extra columns
Unit
Paper
US Letter
Download
PDF, Word (.docx) and Excel (.xlsx)

How to write a Canadian Invoice

  • Print your GST/HST number on any invoice over $30; the customer needs it to claim input tax credits.
  • Charge HST in HST provinces, or GST plus the provincial tax elsewhere, each on its own line.
  • Show the date, the total before tax and the tax amounts separately.

Canadian Invoice example

The whole example as text, so you can see what goes where. Every business and person in it is made up.

North Shore Web Co.

1055 West Hastings Street, Suite 1500

Vancouver, BC V6E 2E9

billing@northshoreweb.ca · +1 604 555 0138 · northshoreweb.ca

GST/HST no.: 123456789 RT0001

Invoice

Invoice no.
NSW-2026-0204
Date
Oct 6, 2026
Due date
Nov 5, 2026
PO number
—

Bill to

Granville Island Pottery

1359 Cartwright Street

Vancouver, BC V6H 3R7

hello@granvillepottery.ca

DescriptionQtyUnitRateAmount
Website redesign, 8 pages1project$5,400.00$5,400.00
Online shop setup, Shopify1project$1,800.00$1,800.00
Monthly maintenance, October1month$150.00$150.00
Subtotal
$7,350.00
GST (5%)
$367.50
PST (7%)
$514.50
Total
$8,232.00

Payment details

Interac e-Transfer to billing@northshoreweb.ca, or EFT: institution 004, transit 12345, account 1234567

Terms & conditions

Payment is due within 30 days of the invoice date. Late payments carry interest at 1.5% a month.

Thank you for your business.

Invoices for other countries

All 66 invoice types

How it works

1

Open the example

Press “Use this template” and the Canadian Invoice example opens in the editor, with the preview beside it.

2

Make it yours

Type over your business and your customer, add or remove lines, set the tax; the totals and the preview update as you type.

3

Download it

PDF for sending, Word for editing, Excel for your books. All three carry the same lines and totals.

Frequently asked questions

Is this Canadian Invoice template free?

Yes. Editing, every look and the PDF, Word and Excel downloads are free, with no signup, no watermark and no payment step at the end.

Do I have to use the example?

No. “Use this template” opens the example ready to edit; “Start empty” keeps the Canadian Invoice fields and tax lines with nothing filled in.

Can I switch to another type or look later?

Yes. Your business, your customer and your lines stay as they are when you switch to any of the other 65 invoice types, and the look, colour, font and paper size can be changed at any time.

Where is my invoice kept?

On this computer only, so it is still here when you come back, and your business details are filled in for the next invoice. Nothing is stored anywhere else. “Save a copy” makes a file you can open on another computer.

Good to know: The total in words is written in English. Arabic and Urdu text reads right to left, but the page layout is not mirrored. The Word download keeps the design, but lines can break a little differently than in the PDF. Your invoice and your business details are kept on this computer until you remove them.

Put this tool on your website

Free for any blog, class page or help article. Paste one snippet and your visitors can use it right on your page.

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