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UK VAT Invoice Template

A VAT invoice as HMRC requires: your VAT registration number, the net amount, VAT at 20% and the gross total, with the company number. Start from the full example below: change anything, and download it as a PDF, a Word file or an Excel sheet that look exactly like the preview. Free, with no signup and no watermark.

  • Never stored
  • No queue, no waiting
  • No signup, no watermark
Look
Clean
Currency
British Pound (GBP)
Tax lines
VAT 20%
Tax numbers
VAT reg. no.
Extra columns
Unit
Paper
A4 (switch to US Letter in Design)
Download
PDF, Word (.docx) and Excel (.xlsx)

How to write a UK VAT Invoice

  • Show your VAT number, the invoice date and the 'tax point' if it differs.
  • Give the net amount, the VAT rate and amount, and the gross total; zero-rated lines must say so.
  • A limited company must print its registered name, number and office address.

UK VAT Invoice example

The whole example as text, so you can see what goes where. Every business and person in it is made up.

Fenwick Joinery Ltd

Unit 2, Riverside Works

Norwich NR1 1SQ

office@fenwickjoinery.co.uk · +44 1603 555 0121 · fenwickjoinery.co.uk

VAT reg. no.: GB 211 3344 55

Company no.: 09876543

Invoice

Invoice no.
FJ-2026-0338
Date
Oct 6, 2026
Due date
Nov 5, 2026
PO number
—

Bill to

Mrs Laura Hinton

26 Unthank Road

Norwich NR2 2PA

DescriptionQtyUnitRateAmount
Oak kitchen worktop, 40 mm, 3.2 mOiled, cut to template2pcs£420.00£840.00
Fitting worktops and upstands1job£380.00£380.00
Oak upstand, 3 m2pcs£48.00£96.00
Subtotal
£1,316.00
VAT (20%)
£263.20
Total
£1,579.20

Payment details

Sort code 60-15-33, account no. 44556677, Fenwick Joinery Ltd. Please quote FJ-2026-0338.

Notes

Registered office: Unit 2, Riverside Works, Norwich NR1 1SQ. Registered in England and Wales.

Terms & conditions

Payment is due within 30 days of the invoice date. Late payments carry interest at 1.5% a month.

Thank you for your business.

Invoices for other countries

All 66 invoice types

How it works

1

Open the example

Press “Use this template” and the UK VAT Invoice example opens in the editor, with the preview beside it.

2

Make it yours

Type over your business and your customer, add or remove lines, set the tax; the totals and the preview update as you type.

3

Download it

PDF for sending, Word for editing, Excel for your books. All three carry the same lines and totals.

Frequently asked questions

Is this UK VAT Invoice template free?

Yes. Editing, every look and the PDF, Word and Excel downloads are free, with no signup, no watermark and no payment step at the end.

Do I have to use the example?

No. “Use this template” opens the example ready to edit; “Start empty” keeps the UK VAT Invoice fields and tax lines with nothing filled in.

Can I switch to another type or look later?

Yes. Your business, your customer and your lines stay as they are when you switch to any of the other 65 invoice types, and the look, colour, font and paper size can be changed at any time.

Where is my invoice kept?

On this computer only, so it is still here when you come back, and your business details are filled in for the next invoice. Nothing is stored anywhere else. “Save a copy” makes a file you can open on another computer.

Good to know: The total in words is written in English. Arabic and Urdu text reads right to left, but the page layout is not mirrored. The Word download keeps the design, but lines can break a little differently than in the PDF. Your invoice and your business details are kept on this computer until you remove them.

Put this tool on your website

Free for any blog, class page or help article. Paste one snippet and your visitors can use it right on your page.

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