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EU VAT Invoice Template

For businesses in the European Union: VAT IDs of both parties, the rate applied, and the reverse-charge wording for cross-border sales. Start from the full example below: change anything, and download it as a PDF, a Word file or an Excel sheet that look exactly like the preview. Free, with no signup and no watermark.

  • Never stored
  • No queue, no waiting
  • No signup, no watermark
Look
Modern
Currency
Euro (EUR)
Tax lines
VAT 21%
Tax numbers
VAT ID · VAT ID
Extra columns
Unit
Paper
A4 (switch to US Letter in Design)
Download
PDF, Word (.docx) and Excel (.xlsx)

How to write a EU VAT Invoice

  • Print both VAT IDs (with country prefix) for business-to-business sales within the EU.
  • For a cross-border B2B sale, charge no VAT and add 'Reverse charge — Article 196 of Directive 2006/112/EC'.
  • Show the date of supply when it differs from the invoice date.

EU VAT Invoice example

The whole example as text, so you can see what goes where. Every business and person in it is made up.

Bramberg Software GmbH

Marienplatz 8

80331 München, Germany

invoices@bramberg.software · +49 89 555 01010 · bramberg.software

VAT ID: DE 812 345 678

Invoice

Invoice no.
BS-2026-0871
Date
Oct 6, 2026
Due date
Nov 5, 2026
Date of supply
30 September 2026
PO number
LS-2026-109

Bill to

Lumière Studio SAS

27 Rue de Rivoli

75004 Paris, France

compta@lumiere.studio

VAT ID: FR 12 345 678 901

DescriptionQtyUnitRateAmount
Software licence, Bramberg Render Pro, annual1 Oct 2026 – 30 Sep 20275seats€890.00€4,450.00
Onboarding workshop, remote1day€1,200.00€1,200.00
Subtotal
€5,650.00
Total
€5,650.00

Payment details

IBAN: DE89 3704 0044 0532 0130 00 BIC: COBADEFFXXX

Notes

Reverse charge — Article 196 of Directive 2006/112/EC. VAT to be accounted for by the recipient.

Terms & conditions

Payment is due within 30 days of the invoice date. Late payments carry interest at 1.5% a month.

Thank you for your business.

Invoices for other countries

All 66 invoice types

How it works

1

Open the example

Press “Use this template” and the EU VAT Invoice example opens in the editor, with the preview beside it.

2

Make it yours

Type over your business and your customer, add or remove lines, set the tax; the totals and the preview update as you type.

3

Download it

PDF for sending, Word for editing, Excel for your books. All three carry the same lines and totals.

Frequently asked questions

Is this EU VAT Invoice template free?

Yes. Editing, every look and the PDF, Word and Excel downloads are free, with no signup, no watermark and no payment step at the end.

Do I have to use the example?

No. “Use this template” opens the example ready to edit; “Start empty” keeps the EU VAT Invoice fields and tax lines with nothing filled in.

Can I switch to another type or look later?

Yes. Your business, your customer and your lines stay as they are when you switch to any of the other 65 invoice types, and the look, colour, font and paper size can be changed at any time.

Where is my invoice kept?

On this computer only, so it is still here when you come back, and your business details are filled in for the next invoice. Nothing is stored anywhere else. “Save a copy” makes a file you can open on another computer.

Good to know: The total in words is written in English. Arabic and Urdu text reads right to left, but the page layout is not mirrored. The Word download keeps the design, but lines can break a little differently than in the PDF. Your invoice and your business details are kept on this computer until you remove them.

Put this tool on your website

Free for any blog, class page or help article. Paste one snippet and your visitors can use it right on your page.

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