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Catering Invoice Template

For caterers and event food: the event date, guests, the menu as lines per head, staff and equipment hire. Start from the full example below: change anything, and download it as a PDF, a Word file or an Excel sheet that look exactly like the preview. Free, with no signup and no watermark.

  • Never stored
  • No queue, no waiting
  • No signup, no watermark
Look
Warm
Currency
US Dollar (USD)
Tax lines
None (add your own)
Extra columns
Unit
Paper
A4 (switch to US Letter in Design)
Download
PDF, Word (.docx) and Excel (.xlsx)

How to write a Catering Invoice

  • Price the menu per head with the number of guests as the quantity.
  • Add staff, delivery, equipment hire and service charge as their own lines.
  • Name the event and its date, and note the deposit received.

Catering Invoice example

The whole example as text, so you can see what goes where. Every business and person in it is made up.

Saffron & Sage Catering

26 Mill Road

Cambridge CB1 2AD

events@saffronandsage.co.uk · +44 1223 555 0150 · saffronandsage.co.uk

GB 901 2233 44

Invoice

Invoice no.
SS-2026-0210
Date
Oct 6, 2026
Due date
Oct 20, 2026
Event
Annual dinner
Event date
27 September 2026
Guests
120

Bill to

Cambridge Rowing Society

Boathouse, Chesterton Road

Cambridge CB4 3AX

treasurer@camrowing.org

DescriptionQtyUnitRateAmount
Three-course dinner, menu BIncluding vegetarian and vegan options120heads$38.50$4,620.00
Canapés on arrival120heads$6.50$780.00
Waiting staff6 hours each6staff$110.00$660.00
Crockery, cutlery and linen hire1heads$320.00$320.00
Subtotal
$6,380.00
VAT (20%)
$1,276.00
Total
$7,656.00
Paid
−$1,500.00
Balance due
$6,156.00

Payment details

Bank: First Mercantile Bank Account name: Saffron & Sage Catering Ltd Account no.: 0123 4567 8901 SWIFT: FMBKUS33

Notes

Deposit of £1,500 received 1 August, deducted below.

Terms & conditions

Payment is due within 14 days of the invoice date.

Thank you for your business.

Invoices for other businesses

All 66 invoice types

How it works

1

Open the example

Press “Use this template” and the Catering Invoice example opens in the editor, with the preview beside it.

2

Make it yours

Type over your business and your customer, add or remove lines, set the tax; the totals and the preview update as you type.

3

Download it

PDF for sending, Word for editing, Excel for your books. All three carry the same lines and totals.

Frequently asked questions

Is this Catering Invoice template free?

Yes. Editing, every look and the PDF, Word and Excel downloads are free, with no signup, no watermark and no payment step at the end.

Do I have to use the example?

No. “Use this template” opens the example ready to edit; “Start empty” keeps the Catering Invoice fields and tax lines with nothing filled in.

Can I switch to another type or look later?

Yes. Your business, your customer and your lines stay as they are when you switch to any of the other 65 invoice types, and the look, colour, font and paper size can be changed at any time.

Where is my invoice kept?

On this computer only, so it is still here when you come back, and your business details are filled in for the next invoice. Nothing is stored anywhere else. “Save a copy” makes a file you can open on another computer.

Good to know: The total in words is written in English. Arabic and Urdu text reads right to left, but the page layout is not mirrored. The Word download keeps the design, but lines can break a little differently than in the PDF. Your invoice and your business details are kept on this computer until you remove them.

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Free for any blog, class page or help article. Paste one snippet and your visitors can use it right on your page.

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