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Contractor Invoice Template

For builders and construction contractors: labour and materials by line, the site address, and progress or retention noted. Start from the full example below: change anything, and download it as a PDF, a Word file or an Excel sheet that look exactly like the preview. Free, with no signup and no watermark.

  • Never stored
  • No queue, no waiting
  • No signup, no watermark
Look
Bold
Currency
US Dollar (USD)
Tax lines
None (add your own)
Tax numbers
Tax ID
Extra columns
Unit
Paper
A4 (switch to US Letter in Design)
Download
PDF, Word (.docx) and Excel (.xlsx)

How to write a Contractor Invoice

  • Name the site address and the job; one client may have several.
  • List labour and materials on separate lines, with quantities for materials.
  • For progress billing, show the contract value, the percentage complete and what was invoiced before.

Contractor Invoice example

The whole example as text, so you can see what goes where. Every business and person in it is made up.

Ironbridge Builders Ltd

Unit 4, Mill Lane Trading Estate

Bristol BS3 4EQ

office@ironbridgebuilders.co.uk · +44 117 555 0188 · ironbridgebuilders.co.uk

Tax ID: GB 445 8821 03

Invoice

Invoice no.
IB-2026-073
Date
Oct 6, 2026
Due date
Oct 20, 2026
Site address
17 Clifton Hill, Bristol
Job no.
J-2026-019 — Rear extension

Bill to

Mr and Mrs Patel

17 Clifton Hill

Bristol BS8 1BN

DescriptionQtyUnitRateAmount
Labour: bricklayer and labourerWeeks 3–518days$420.00$7,560.00
Facing bricks, Ibstock Leicester Red2,400pcs$0.82$1,968.00
Concrete blocks, 100 mm320pcs$1.45$464.00
Steel beam, 203×133 UB, fabricatedDelivered and fitted1pcs$640.00$640.00
Skip hire, 8 yard2skips$260.00$520.00
Subtotal
$11,152.00
VAT (20%)
$2,230.40
Total
$13,382.40

Payment details

Bank: First Mercantile Bank Account name: Ironbridge Builders Ltd Account no.: 0123 4567 8901 SWIFT: FMBKUS33

Notes

Stage 2 of 4: walls to wall-plate level. Previously invoiced: IB-2026-058 (foundations), paid.

Terms & conditions

Payment is due within 14 days of the invoice date.

Thank you for your business.

Invoices for other businesses

All 66 invoice types

How it works

1

Open the example

Press “Use this template” and the Contractor Invoice example opens in the editor, with the preview beside it.

2

Make it yours

Type over your business and your customer, add or remove lines, set the tax; the totals and the preview update as you type.

3

Download it

PDF for sending, Word for editing, Excel for your books. All three carry the same lines and totals.

Frequently asked questions

Is this Contractor Invoice template free?

Yes. Editing, every look and the PDF, Word and Excel downloads are free, with no signup, no watermark and no payment step at the end.

Do I have to use the example?

No. “Use this template” opens the example ready to edit; “Start empty” keeps the Contractor Invoice fields and tax lines with nothing filled in.

Can I switch to another type or look later?

Yes. Your business, your customer and your lines stay as they are when you switch to any of the other 65 invoice types, and the look, colour, font and paper size can be changed at any time.

Where is my invoice kept?

On this computer only, so it is still here when you come back, and your business details are filled in for the next invoice. Nothing is stored anywhere else. “Save a copy” makes a file you can open on another computer.

Good to know: The total in words is written in English. Arabic and Urdu text reads right to left, but the page layout is not mirrored. The Word download keeps the design, but lines can break a little differently than in the PDF. Your invoice and your business details are kept on this computer until you remove them.

Put this tool on your website

Free for any blog, class page or help article. Paste one snippet and your visitors can use it right on your page.

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