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Photography Invoice Template

For photographers and videographers: the shoot, the date, packages, extra hours and prints, with usage rights in the terms. Start from the full example below: change anything, and download it as a PDF, a Word file or an Excel sheet that look exactly like the preview. Free, with no signup and no watermark.

  • Never stored
  • No queue, no waiting
  • No signup, no watermark
Look
Elegant
Currency
US Dollar (USD)
Tax lines
None (add your own)
Extra columns
Unit
Paper
A4 (switch to US Letter in Design)
Download
PDF, Word (.docx) and Excel (.xlsx)

How to write a Photography Invoice

  • Name the event and its date; a wedding client may book you twice.
  • Bill the package as one line and extras (hours, prints, albums, travel) as their own lines.
  • Say in the terms what the client may do with the photos and when the files are delivered.

Photography Invoice example

The whole example as text, so you can see what goes where. Every business and person in it is made up.

Lumen & Co. Photography

9 Rosemount Terrace

Edinburgh EH9 1LZ

studio@lumenandco.photo · +44 7700 900 321 · lumenandco.photo

Invoice

Invoice no.
LC-2026-029
Date
Oct 6, 2026
Due date
Oct 20, 2026
Event
Wedding, Dundas Castle
Event date
12 September 2026

Bill to

Aisha and Daniel Carter

42 Marchmont Road

Edinburgh EH9 1HY

DescriptionQtyUnitRateAmount
Full-day wedding packageTwo photographers, 10 hours, online gallery1$2,400.00$2,400.00
Additional coverageEvening reception2hrs$180.00$360.00
Fine-art album, 30 × 30 cm, 40 pages1pcs$520.00$520.00
TravelEdinburgh to South Queensferry, return1$60.00$60.00
Subtotal
$3,340.00
Total
$3,340.00
Paid
−$800.00
Balance due
$2,540.00

Payment details

Bank: First Mercantile Bank Account name: Lumen & Co. Photography Account no.: 0123 4567 8901 SWIFT: FMBKUS33

Notes

Booking deposit of £800 received 4 March, deducted below. Gallery delivered 2 October.

Terms & conditions

Images are licensed for personal use. Commercial use requires written permission.

Thank you for your business.

Invoices for other businesses

All 66 invoice types

How it works

1

Open the example

Press “Use this template” and the Photography Invoice example opens in the editor, with the preview beside it.

2

Make it yours

Type over your business and your customer, add or remove lines, set the tax; the totals and the preview update as you type.

3

Download it

PDF for sending, Word for editing, Excel for your books. All three carry the same lines and totals.

Frequently asked questions

Is this Photography Invoice template free?

Yes. Editing, every look and the PDF, Word and Excel downloads are free, with no signup, no watermark and no payment step at the end.

Do I have to use the example?

No. “Use this template” opens the example ready to edit; “Start empty” keeps the Photography Invoice fields and tax lines with nothing filled in.

Can I switch to another type or look later?

Yes. Your business, your customer and your lines stay as they are when you switch to any of the other 65 invoice types, and the look, colour, font and paper size can be changed at any time.

Where is my invoice kept?

On this computer only, so it is still here when you come back, and your business details are filled in for the next invoice. Nothing is stored anywhere else. “Save a copy” makes a file you can open on another computer.

Good to know: The total in words is written in English. Arabic and Urdu text reads right to left, but the page layout is not mirrored. The Word download keeps the design, but lines can break a little differently than in the PDF. Your invoice and your business details are kept on this computer until you remove them.

Put this tool on your website

Free for any blog, class page or help article. Paste one snippet and your visitors can use it right on your page.

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