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Software Subscription Invoice Template

For SaaS and software licences: the plan, the number of seats, the billing period and the renewal date. Start from the full example below: change anything, and download it as a PDF, a Word file or an Excel sheet that look exactly like the preview. Free, with no signup and no watermark.

  • Never stored
  • No queue, no waiting
  • No signup, no watermark
Look
Slate
Currency
US Dollar (USD)
Tax lines
None (add your own)
Tax numbers
Tax ID · Tax ID
Extra columns
Unit
Paper
A4 (switch to US Letter in Design)
Download
PDF, Word (.docx) and Excel (.xlsx)

How to write a Software Subscription Invoice

  • Show plan, seats and period on the line: 'Pro plan, 12 seats, 1–31 Oct 2026'.
  • Print the renewal date and how to cancel; it saves support tickets.
  • If you charge tax by the customer's country, show the country and rate used.

Software Subscription Invoice example

The whole example as text, so you can see what goes where. Every business and person in it is made up.

Orbitline Software Inc.

2261 Market Street #4012

San Francisco, CA 94114

billing@orbitline.app · orbitline.app

Tax ID: 94-3210987

Invoice

Invoice no.
ORB-2026-10-0932
Date
Oct 6, 2026
Due date
Oct 20, 2026
Plan
Team
Billing period
1–31 October 2026
Renews on
1 November 2026

Bill to

Marigold Clinics Ltd

77 Harley Street

London W1G 8QN

it@marigoldclinics.co.uk

Tax ID: GB 556 2231 09

DescriptionQtyUnitRateAmount
Team planMonthly, billed in advance24seats$18.00$432.00
Additional storage, 1 TB2blocks$25.00$50.00
Priority support1month$149.00$149.00
Subtotal
$631.00
Total
$631.00

Notes

VAT reverse-charged: customer is a VAT-registered business in the UK. Manage or cancel your plan at orbitline.app/billing.

Terms & conditions

Paid automatically by card on file. This invoice is for your records.

Thank you for your business.

Invoices for other businesses

All 66 invoice types

How it works

1

Open the example

Press “Use this template” and the Software Subscription Invoice example opens in the editor, with the preview beside it.

2

Make it yours

Type over your business and your customer, add or remove lines, set the tax; the totals and the preview update as you type.

3

Download it

PDF for sending, Word for editing, Excel for your books. All three carry the same lines and totals.

Frequently asked questions

Is this Software Subscription Invoice template free?

Yes. Editing, every look and the PDF, Word and Excel downloads are free, with no signup, no watermark and no payment step at the end.

Do I have to use the example?

No. “Use this template” opens the example ready to edit; “Start empty” keeps the Software Subscription Invoice fields and tax lines with nothing filled in.

Can I switch to another type or look later?

Yes. Your business, your customer and your lines stay as they are when you switch to any of the other 65 invoice types, and the look, colour, font and paper size can be changed at any time.

Where is my invoice kept?

On this computer only, so it is still here when you come back, and your business details are filled in for the next invoice. Nothing is stored anywhere else. “Save a copy” makes a file you can open on another computer.

Good to know: The total in words is written in English. Arabic and Urdu text reads right to left, but the page layout is not mirrored. The Word download keeps the design, but lines can break a little differently than in the PDF. Your invoice and your business details are kept on this computer until you remove them.

Put this tool on your website

Free for any blog, class page or help article. Paste one snippet and your visitors can use it right on your page.

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