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Wholesale Invoice Template

For distributors and traders: many lines with item codes, pack sizes and quantities, trade discount and delivery details. Start from the full example below: change anything, and download it as a PDF, a Word file or an Excel sheet that look exactly like the preview. Free, with no signup and no watermark.

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Look
Classic
Currency
US Dollar (USD)
Tax lines
VAT 15%
Tax numbers
Tax ID · Tax ID
Extra columns
Item code, Unit, Discount
Paper
A4 (switch to US Letter in Design)
Download
PDF, Word (.docx) and Excel (.xlsx)

How to write a Wholesale Invoice

  • Quote the buyer's PO number and the delivery note number; warehouses match the three.
  • Give the pack size in the unit column ('ctn of 24') and the price per pack.
  • Show trade discount as a line and credit terms (e.g. 30 days) in the terms.

Wholesale Invoice example

The whole example as text, so you can see what goes where. Every business and person in it is made up.

Golden Harvest Foods Ltd

Plot 44, Hattar Industrial Estate

Haripur, Pakistan

orders@goldenharvest.pk · +92 995 617 200 · goldenharvest.pk

Tax ID: 1234567-8

Tax Invoice

Invoice no.
GH-2026-04471
Date
Oct 6, 2026
Due date
Nov 5, 2026
PO number
AM-PO-2026-331
Delivery note
DN-04471
Vehicle
LES-4412

Bill to

Al-Madina Cash & Carry

G.T. Road, Peshawar

Pakistan

purchase@almadina.pk · +92 91 555 0111

Tax ID: 7654321-0

Ship to

Al-Madina Cash & Carry, Warehouse

Ring Road, Hayatabad

Peshawar

DescriptionItem codeQtyUnitRateDiscountAmount
Basmati rice, 5 kg bagsCarton of 4GH-BR-5120ctnRs 1,450.00Rs 1,74,000.00
Sunflower oil, 5 LCarton of 4GH-SO-580ctnRs 2,600.00Rs 2,08,000.00
Red lentils, 1 kgCarton of 12GH-RL-160ctnRs 1,180.00Rs 70,800.00
Tea, 950 gCarton of 6GH-TE-95040ctnRs 3,900.002%Rs 1,52,880.00
Subtotal
Rs 6,05,680.00
Discount (3%)
−Rs 18,170.40
Sales tax (18%)
Rs 1,05,751.73
Total
Rs 6,93,261.33

Payment details

Bank: Habib Bank Ltd, Hattar Branch Account title: Golden Harvest Foods Ltd IBAN: PK36 HABB 0012 3456 7890 1234

Notes

Trade discount 3% applied. Goods delivered on DN-04471; please sign and return a copy.

Terms & conditions

Payment is due within 30 days of the invoice date. Late payments carry interest at 1.5% a month.

Thank you for your business.

Invoices for other businesses

All 66 invoice types

How it works

1

Open the example

Press “Use this template” and the Wholesale Invoice example opens in the editor, with the preview beside it.

2

Make it yours

Type over your business and your customer, add or remove lines, set the tax; the totals and the preview update as you type.

3

Download it

PDF for sending, Word for editing, Excel for your books. All three carry the same lines and totals.

Frequently asked questions

Is this Wholesale Invoice template free?

Yes. Editing, every look and the PDF, Word and Excel downloads are free, with no signup, no watermark and no payment step at the end.

Do I have to use the example?

No. “Use this template” opens the example ready to edit; “Start empty” keeps the Wholesale Invoice fields and tax lines with nothing filled in.

Can I switch to another type or look later?

Yes. Your business, your customer and your lines stay as they are when you switch to any of the other 65 invoice types, and the look, colour, font and paper size can be changed at any time.

Where is my invoice kept?

On this computer only, so it is still here when you come back, and your business details are filled in for the next invoice. Nothing is stored anywhere else. “Save a copy” makes a file you can open on another computer.

Good to know: The total in words is written in English. Arabic and Urdu text reads right to left, but the page layout is not mirrored. The Word download keeps the design, but lines can break a little differently than in the PDF. Your invoice and your business details are kept on this computer until you remove them.

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