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Rent Invoice Template

For landlords and property managers: the property, the rent period, service charges and utilities, with a receipt option. Start from the full example below: change anything, and download it as a PDF, a Word file or an Excel sheet that look exactly like the preview. Free, with no signup and no watermark.

  • Never stored
  • No queue, no waiting
  • No signup, no watermark
Look
Classic
Currency
US Dollar (USD)
Tax lines
None (add your own)
Paper
A4 (switch to US Letter in Design)
Download
PDF, Word (.docx) and Excel (.xlsx)

How to write a Rent Invoice

  • Print the property address and the rent period ('October 2026') on every invoice.
  • Keep rent, service charges and utilities on separate lines; tenants and tax authorities treat them differently.
  • When the tenant has paid, switch the type to Payment Receipt and keep the same lines.

Rent Invoice example

The whole example as text, so you can see what goes where. Every business and person in it is made up.

Hillcrest Properties

4 Park Lane

Bath BA1 2XZ

rent@hillcrestproperties.co.uk · +44 1225 555 0113

Invoice

Invoice no.
RENT-2026-10-02
Date
Oct 6, 2026
Due date
Oct 7, 2026
Property
Flat 2, 10 Great Pulteney Street
Rent period
1–31 October 2026

Bill to

Ms Eleanor Brooks

Flat 2, 10 Great Pulteney Street

Bath BA2 4BR

DescriptionQtyRateAmount
Rent, October 20261$1,450.00$1,450.00
Service chargeCleaning of common parts, gardening1$85.00$85.00
Water (shared meter, 1/4 share)1$22.80$22.80
Subtotal
$1,557.80
Total
$1,557.80

Payment details

Sort code 20-00-00, account no. 87654321, reference FLAT2-BROOKS

Terms & conditions

Rent is due on the 1st of the month by standing order.

Thank you for your business.

Invoices for other businesses

All 66 invoice types

How it works

1

Open the example

Press “Use this template” and the Rent Invoice example opens in the editor, with the preview beside it.

2

Make it yours

Type over your business and your customer, add or remove lines, set the tax; the totals and the preview update as you type.

3

Download it

PDF for sending, Word for editing, Excel for your books. All three carry the same lines and totals.

Frequently asked questions

Is this Rent Invoice template free?

Yes. Editing, every look and the PDF, Word and Excel downloads are free, with no signup, no watermark and no payment step at the end.

Do I have to use the example?

No. “Use this template” opens the example ready to edit; “Start empty” keeps the Rent Invoice fields and tax lines with nothing filled in.

Can I switch to another type or look later?

Yes. Your business, your customer and your lines stay as they are when you switch to any of the other 65 invoice types, and the look, colour, font and paper size can be changed at any time.

Where is my invoice kept?

On this computer only, so it is still here when you come back, and your business details are filled in for the next invoice. Nothing is stored anywhere else. “Save a copy” makes a file you can open on another computer.

Good to know: The total in words is written in English. Arabic and Urdu text reads right to left, but the page layout is not mirrored. The Word download keeps the design, but lines can break a little differently than in the PDF. Your invoice and your business details are kept on this computer until you remove them.

Put this tool on your website

Free for any blog, class page or help article. Paste one snippet and your visitors can use it right on your page.

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