Auto Repair Invoice Template

For garages and mechanics: the vehicle, registration and mileage, parts with numbers, labour hours and the work done. Start from the full example below: change anything, and download it as a PDF, a Word file or an Excel sheet that look exactly like the preview. Free, with no signup and no watermark.

Never stored
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No signup, no watermark

Look: Bold
Currency: US Dollar (USD)
Tax lines: None (add your own)
Extra columns: Part no., Unit
Paper: A4 (switch to US Letter in Design)
Download: PDF, Word (.docx) and Excel (.xlsx)

How to write a Auto Repair Invoice

Print the registration, make and model, and the mileage at the time of service.
Parts by part number and labour by hour, each on its own line.
Note the warranty on parts and labour, and the next service due.

Auto Repair Invoice example

The whole example as text, so you can see what goes where. Every business and person in it is made up.

Westgate Auto Works

71 Westgate Road

Newcastle upon Tyne NE1 1SG

service@westgateauto.co.uk · +44 191 555 0140 · westgateauto.co.uk

GB 612 9080 11

Invoice

Invoice no.: WA-2026-1890
Date: Oct 6, 2026
Due date: Oct 13, 2026
Vehicle: Ford Focus 1.0 EcoBoost, 2019, blue
Registration: NK19 XYZ
Mileage: 48,212

Bill to

Hannah Clarke

9 Osborne Road

Newcastle upon Tyne NE2 2AA

+44 7700 900 555

Description	Part no.	Qty	Unit	Rate	Amount
Full serviceOil, filters, checks as per schedule	SVC-FULL	1	job	$149.00	$149.00
Brake pads, front, set	BP-F-1181	1	set	$42.50	$42.50
Brake discs, front, pair	BD-F-2270	1	pair	$78.00	$78.00
Labour: brakes		1.5	hrs	$65.00	$97.50
Engine oil, 5W-20, synthetic	OIL-5W20	4.2	L	$9.80	$41.16

Subtotal: $408.16
VAT (20%): $81.63
Total: $489.79

Payment details

Card, cash or bank transfer: sort code 40-11-22, account no. 23456789.

Notes

Parts and labour guaranteed for 12 months or 12,000 miles. Next service due at 58,000 miles or October 2027.

Terms & conditions

Payment on collection.

Thank you for your business.

Invoices for other businesses

All 66 invoice types

How it works

Open the example

Press “Use this template” and the Auto Repair Invoice example opens in the editor, with the preview beside it.

Make it yours

Type over your business and your customer, add or remove lines, set the tax; the totals and the preview update as you type.

Download it

PDF for sending, Word for editing, Excel for your books. All three carry the same lines and totals.

Frequently asked questions

Is this Auto Repair Invoice template free?

Yes. Editing, every look and the PDF, Word and Excel downloads are free, with no signup, no watermark and no payment step at the end.

Do I have to use the example?

No. “Use this template” opens the example ready to edit; “Start empty” keeps the Auto Repair Invoice fields and tax lines with nothing filled in.

Can I switch to another type or look later?

Yes. Your business, your customer and your lines stay as they are when you switch to any of the other 65 invoice types, and the look, colour, font and paper size can be changed at any time.

Where is my invoice kept?

On this computer only, so it is still here when you come back, and your business details are filled in for the next invoice. Nothing is stored anywhere else. “Save a copy” makes a file you can open on another computer.

Good to know: The total in words is written in English. Arabic and Urdu text reads right to left, but the page layout is not mirrored. The Word download keeps the design, but lines can break a little differently than in the PDF. Your invoice and your business details are kept on this computer until you remove them.

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Free for any blog, class page or help article. Paste one snippet and your visitors can use it right on your page.

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