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Estimate Template

A best guess of the cost before the work is scoped exactly: for trades, repairs and projects where the final figure may differ. Start from the full example below: change anything, and download it as a PDF, a Word file or an Excel sheet that look exactly like the preview. Free, with no signup and no watermark.

  • Never stored
  • No queue, no waiting
  • No signup, no watermark
Look
Clean
Currency
US Dollar (USD)
Tax lines
None (add your own)
Extra columns
Unit
Paper
A4 (switch to US Letter in Design)
Download
PDF, Word (.docx) and Excel (.xlsx)

How to write a Estimate

  • Say that it is an estimate and how far the final invoice may differ, for example 'within 10%'.
  • List labour and materials separately; customers compare estimates line by line.
  • Note what could change the price: hidden damage, extra visits, material prices.

Estimate example

The whole example as text, so you can see what goes where. Every business and person in it is made up.

Reyes Roofing & Repair

1400 Industrial Blvd, Unit 6

Austin, TX 78741

office@reyesroofing.com · +1 512 555 0177 · reyesroofing.com

Estimate

Estimate no.
EST-2026-088
Date
Oct 6, 2026
Valid until
Nov 5, 2026
Job address
2209 Pecan Grove Drive, Austin

Bill to

Dana Whitaker

2209 Pecan Grove Drive

Austin, TX 78745

dana.whitaker@example.com · +1 512 555 0133

DescriptionQtyUnitRateAmount
Remove existing shingles and underlaymentHaul away included22squares$85.00$1,870.00
Architectural shingles, 30-yearColour: Weathered Wood22squares$245.00$5,390.00
Synthetic underlayment and ice barrier22squares$38.00$836.00
Flashing and ridge vent replacement1job$620.00$620.00
Subtotal
$8,716.00
Sales tax (8.25%)
$719.07
Total
$9,435.07

Notes

Estimate based on a visual inspection. Decking repairs, if needed, are $4.50 per square foot extra.

Terms & conditions

Final price may vary by up to 10% from this estimate. Valid for 30 days.

Thank you for your business.

Other invoice types

All 66 invoice types

How it works

1

Open the example

Press “Use this template” and the Estimate example opens in the editor, with the preview beside it.

2

Make it yours

Type over your business and your customer, add or remove lines, set the tax; the totals and the preview update as you type.

3

Download it

PDF for sending, Word for editing, Excel for your books. All three carry the same lines and totals.

Frequently asked questions

Is this Estimate template free?

Yes. Editing, every look and the PDF, Word and Excel downloads are free, with no signup, no watermark and no payment step at the end.

Do I have to use the example?

No. “Use this template” opens the example ready to edit; “Start empty” keeps the Estimate fields and tax lines with nothing filled in.

Can I switch to another type or look later?

Yes. Your business, your customer and your lines stay as they are when you switch to any of the other 65 invoice types, and the look, colour, font and paper size can be changed at any time.

Where is my invoice kept?

On this computer only, so it is still here when you come back, and your business details are filled in for the next invoice. Nothing is stored anywhere else. “Save a copy” makes a file you can open on another computer.

Good to know: The total in words is written in English. Arabic and Urdu text reads right to left, but the page layout is not mirrored. The Word download keeps the design, but lines can break a little differently than in the PDF. Your invoice and your business details are kept on this computer until you remove them.

Put this tool on your website

Free for any blog, class page or help article. Paste one snippet and your visitors can use it right on your page.

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